Special Assistant to the CEO

Kelowna, British Columbia, Canada Full-time

The Special Assistant to the CEO is an extension of the CEO, and the purpose of the job is to make the CEO a better, faster, stronger and more effective leader by creating capacity for them to focus on the most important things. As Special Assistant, you will be exposed to an extremely wide range of responsibilities. You will help drive special projects, participate in selected external meetings with clients and partners, conduct research, lead new initiatives, manage people issues and HR processes, support investor relations, and manage a schedule.  In this role, you will not only serve a vital role in supporting a key executive, but also learn to anticipate, plan, and execute Loop Media Groups corporate goals and vision. You will be responsible for a variety of tasks focused on strategic initiatives, responding to e-mails, delegating tasks to the appropriate team member/department, scheduling meetings with various high-level executives at partner organizations, building presentations, working with the Loop Media Legal Team etc. The perfect person is a fast learner, a self-starter able to work with little or no supervision, a multi-tasker, a hard worker and an intuitive person who can anticipate needs before they arise. This role would be working side by side on Loop Media's Corporate growth and development and would demand an extensive commitment to deadlines and the companies goals. If you are switched on from 6:30 am to 9 pm and love running fast, we are interested in meeting with you. 

Skills & Requirements 

  • Experience in a similar role with project management as the primary function
  • Sales experience with a strong business development skill set
  • Passionate about digital marketing and the possibilities that marketing to mobile devices brings to businesses and consumers
  • Availability to travel is a must
  • Strong communication skills necessary for building strong relationships and providing support - by phone, online and face to face
  • Creative thinker and problem solver who takes initiative with projects at hand
  • Exceptional user of online applications and social platforms in business
  • Ability to work well with keynote, powerpoint, pages, and have a focused eye for the details
  • Startups don’t scare you and you thrive in a fast moving dynamic environment
  • Strong organization and time management skills
  • Proven ability to work in a collaborative team environment
  • Exceptional verbal and communication skills
  • Ability to work under tight deadlines in a fast-paced environment
  • Self starter and resourceful
  • Big picture thinker, while also focusing on the details, and delivering to scheduled timelines
  • Must be a fast learner and eager to develop knowledge and expertise
  • Tech Savvy with the passion to improve processes
  • Knowledge of Confluence, DropBox, Google Apps is an asset

Key attributes: 

  • You are known for your integrity. You always choose to make the right decision versus the easy decision. You know what information is sensitive, and you will protect it accordingly. You take your reputation very seriously.
  • You have excellent judgment. You have the rare combination of being able to make quick decisions with your gut and measured decisions with your head. You can pull on your strong analytical abilities or your instincts at the right times to make the right judgment call.
  • You have a positive, rolls-up-your-sleeves mindset and are willing to take on “lower-level” and “higher level” work based on what needs to be done.
  • You take ownership. You constantly seek opportunities to optimize processes and improve efficiency. You’re communicative and comfortable working with and through a range of different people and builds relationships quickly.
  • You are resilient and flexible. You seek out direct feedback and see every challenge as an opportunity to grow.
  • You are thoughtful and intentional. You always think steps ahead. Before asking questions, you prepare your own answers, even if they are just first draft thoughts.
  • You are resourceful and practical. You are able to take different kinds of input, quickly and effectively sort out action plans.
  • You are an effective communicator. You are an exceptional communicator in every sense of the word. You are an especially astute listener and you pick up subtle cues that others may miss. You are effective in your spoken and written communication. You can be diplomatic, firm, gentle, and even pushy when you need to be to accomplish the goal.
  • You are empathetic and a keen people reader. You have a knack for reading people. You have a keen sense of people’s motivations and you understand how to influence their behaviour.
  • You are incredibly mature and even-keeled. You are wise beyond your years and can handle the most stressful situations with grace. In an emergency, you are the calmest individual in the room and can think with your head on straight.
  • You are detail oriented and contentious. You cringe at typos, and you are the first to identify a formatting error. You obsess about the details (in a healthy way).


Loop Media Groups’ GetintheLoop is a membership driven, intelligent mobile marketing company that utilizes the latest in cloud-based and mobile technology to connect premium businesses with their customer base.  Through a relationship with GetintheLoop, select business partners create new revenue streams; maximize their brand awareness, customer engagement & customer loyalty and are provided with transactional data to support intelligent business decisions. Over the past year, Loop Media Group has grown to be the creators of Canada's largest offers platform and have launched exciting new products off of this platform to progress international expansion and growth. 

We offer:

  • Competitive salary
  • Employee Share Option Scheme
  • Employee benefits program 
  • Excellent opportunities for progression
  • Informal fast-paced startup culture

Apply for this opening at http://getintheloop.recruiterbox.com/jobs/fk06kvt?apply=true